---
title: "Evidence"
description: "This section guides you through using the Evidence feature, which helps your organization collect, manage, and review important information and files. Whether you need to submit documents for compl..."
last_updated: "2026-05-06T07:36:18.476489+00:00"
canonical_url: "https://www.doc0.dev/docs/49c89830-117b-4def-8edc-b5bcc50766e0/guide/section-2/evidence"
---

This section guides you through using the Evidence feature, which helps your organization collect, manage, and review important information and files. Whether you need to submit documents for compliance, provide details for a task, or review submissions from others, this system streamlines the process.

You will interact with pre-defined "Evidence Forms" to submit your contributions, and if you are a designated reviewer, you'll be able to review and manage these submissions.

### Key Concepts

*   **Evidence Forms**: These are standardized templates designed by your organization to collect specific types of information and files. Each form is tailored to a particular task or requirement.
*   **Submissions**: When you complete and send an Evidence Form, it becomes a submission. This includes all the data you entered and any files you attached.
*   **Review Process**: After evidence is submitted, it often goes through a review process. A designated reviewer will examine the submission and decide whether to approve or reject it.
*   **Attachments**: These are files (such as documents, images, or spreadsheets) that you upload and link to your evidence submission to provide supporting information.

---

<Steps>
<Step>
### View Available Evidence Forms

To see what evidence forms are available for your organization:

1.  Navigate to the "Evidence" section of the application.
2.  You will see a list of all pre-built evidence forms.
3.  For each form, you can also see the date of the latest submission, if any, for your organization.
</Step>

<Step>
### Submit Evidence

To submit evidence, you will fill out an Evidence Form and potentially attach files.

1.  Select the specific Evidence Form you need to complete from the list of available forms.
2.  Fill in all the required information in the form fields.
3.  If the form requires attachments, use the upload feature to add your files.
    <Callout variant="info">
    When uploading files for an evidence form, the system will process them and provide metadata that will be included in your submission.
    </Callout>
4.  Once all information is entered and files are attached, submit the form.
</Step>

<Step>
### View Your Submissions

You can always check the status and details of the evidence you have submitted.

1.  Go to the "Evidence" section.
2.  Look for a section or filter that shows "My Submissions."
3.  Here, you will see a list of all evidence forms you have submitted.
4.  You can filter this list by a specific form type if needed.
5.  You can also see how many of your submissions are currently pending review.
</Step>

<Step>
### Review Evidence Submissions (for Reviewers)

If you are a designated reviewer, you will be notified when evidence requires your attention.

1.  You will receive an email notification when someone requests your review for a single evidence submission or multiple submissions.
    <Callout variant="info">
    The email will include a direct link to the submission(s) awaiting your review.
    </Callout>
2.  Click the link in the email or navigate to the relevant submission within the application.
3.  Examine the submitted form data and any attached files.
4.  Decide whether to **Approve** or **Reject** the submission.
5.  If necessary, provide a reason for your decision, especially if rejecting.
</Step>

<Step>
### Download Attached Evidence Files

If an evidence submission includes attachments, you can download them.

1.  Access the specific evidence submission that contains the attachment you wish to download.
2.  Locate the attachment within the submission details.
3.  Click the download option for the attachment. The system will generate a secure, temporary link for you to download the file.
    <Callout variant="warning">
    Download links are temporary and will expire after a certain period (e.g., 15 minutes) for security reasons. If a link expires, simply request it again.
    </Callout>
</Step>

<Step>
### Export Evidence Submissions to CSV

You can export all submissions for a particular evidence form type into a CSV (Comma Separated Values) file for external analysis or record-keeping.

1.  Navigate to the specific Evidence Form for which you want to export submissions.
2.  Look for an "Export" or "Download CSV" option.
3.  Click this option to download a CSV file containing all submissions for that form type. The file will be named according to the form type and the date of export.
</Step>
</Steps>

## Sitemap

See the full [sitemap](https://www.doc0.dev/docs/49c89830-117b-4def-8edc-b5bcc50766e0/llms.txt) for all pages in this wiki.